Air Travel

Purchasing Airline Tickets

  • There are two ways in which to purchase your airfare.
    • purchase airfare using your personal credit card and get reimbursed at the end of your trip.
    • purchase airfare using concur and charge the expense to your department/ grant project
  • please note that if you choose to purchase your airfare using concur and you don't have any funds available on a project to pay for the airfare you will need to write a check to the UC Regents for the amount.
  • To purchase in concur you will need an event number to that you will get once you submit a tavel request in concur (requat will be submitted to Amanda Vassall and she will approve the request) before Connexxus will make your plane reservation.

UC Travel Program – Connexxus

  • Connexxus is a secure Web portal for booking university business travel. It automatically applies UC-negotiated prices with airlines, hotels, and car rental companies. Connexxus also provides a UC employee discount on select California rail travel.  Some benefits include:
    • UC-dedicated travel agents who know campus travel policies
    • Direct UC San Diego billing to reduce out-of-pocket expenses
    • Competitive service fees automatically paid by UC San Diego Travel as an advance
  • For additional information about the Connexxus please click here.
  • You may access Connexxus directly through their secure portal.
  • You must always remember to submit a passenger receipt or itinerary to Amanda for processing (even if you are directly billing your ticket to an index number).
  • The direct billing of an airline ticket to the University's Central Billing Account cannot be used for personal travel.
  • For additional information, seeUCSD Air Travel Guidelines.

Air Travel Guidelines

  • Coach fare or the equivalent should be used whenever available and practical.
  • Reimbursement will be based on the actual fare.
  • Business and first class airfare is allowed only under the following conditions when:
    • Business or first-class service is the only service offered between two points;
    • Coach class would be more expensive or time consuming (such as when scheduling difficulties would require an unnecessary hotel expense, circuitous routing, or an unduly long layover when making connections);
    • An itinerary involves overnight travel without an opportunity for normal rest before the commencement of working hours; and
    • Necessary to accommodate either a medical need or disability as certified by a physician.
  • For additional information, see: UCSD Exception policy on business and first class airfare or UCSD Blink Main Menu: Air Travel
  • You may direct comments and questions either to or telephone 4-3734.

Airline Requirements for Foreign Travel

  • Federal Travel Regulations require that U.S. carriers must be used for travel that is to be reimbursed from federal grants and contracts. This policy is called the Fly America Act.
  • If foreign travel is funded by a federal or private contract or grant, agency approval must also be provided.
  • For additional information, see Fly America Act.